Utilities: Automated Messages: Document Content
List Documents, Site Documents, or Server Documents define messages that are sent to users based on certain list-related actions. For example, a "hello" document is sent to someone when they first join a list. These documents are then associated with a particular message type, language, and list.
Server Documents are only visible to server administrators, Site Documents are only visible to server and site administrators and List Documents are visible to any administrator. Note that although a list administrator cannot view or edit documents created as site or server documents, these documents are available for selection to list administrators in the Utilities: Automated Messages: Document Associations section. Similarly, a site administrator cannot view server documents but can select them when defining document associations.
This is done so that server administrators can create common documents for use by all sites and lists without having to worry about these documents being modified by site or list administrators. The same applies to site administrators who can create documents for all lists under their site.
There are templates available for these documents. These templates are the same as the default documents that are sent if no document associations are made. They do not include fill-out fields like the other content templates. These templates are grouped with the other templates and do not show up under List, Site, or Server documents which are user-defined.
Note that document content, like regular content, may be HTML, text, both HTML and text, and include attachments. Earlier versions of ListManager did not support these various content types. If you are upgrading from ListManager 7.1 or earlier, your documents will be text-only.
Finding Documents
Ten documents for the list you are currently logged into are displayed at one time. To view more than ten documents at a time, click show more. Repeatedly clicking show more will show greater numbers of documents at a time.
You may change the sorting order of the content by clicking the up or down triangles next to Message Type, Document Title, and Default. By clicking the top triangle, the sort order will be ascending (a-z); clicking the bottom arrow makes the sort order descending (z-a). Click next to see the next ten content units, previous to see the last ten. Click on the drop-down box to see the documents for other lists, and the site or server if you have administration privileges to do so.
Content Name
The name of document this is (confirm, goodbye, held, hello, private; see below for details on these). To edit a document content, click on the message type link.
Description
The description of the document content. What you see here is what is entered in the Description field when creating a new content.
Viewing or Editing An Existing Document Content
Click on the content name to see a detailed description. The document content can be edited from here as well. See Content: All Content: Edit Content for more information.
Deleting a Document Content
Click "delete" next to the document you'd like to delete. ListManager will ask you if you're sure before deleting the document content.
Creating a New Document Content
Creating a new document content is the same as creating any other type of content for a mailing. Click create new to be taken to Content: New Content.
More
1. Utilities: Automated Messages: Document Content
2. Utilities: Automated Messages: Document Associations
1. Utilities: Automated Messages: Document Associations: New Document Association
3. Utilities: Document Associations: Sample Documents:
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