Mailings: Need Approval
The Mailings: Approval menu is divided into three subsections designed to view and approve mailings:
1. Need Approval
2. Approval Wizard
3. Approval Summary
Need Approval
The Mailings: Approval: Need Approval page shows you all mailings which are pending your approval to be sent.
Finding a Mailing
Ten mailings for the list are displayed in Mailings: Need Approval. To view more than ten mailings at a time, click show more. Repeatedly clicking show more will show greater numbers of mailings at a time.
You may change the sorting order of the mailings by clicking the up or down triangles next to ID, Title, or Subject. By clicking the top triangle, the sort order will be ascending (a-z); clicking the bottom arrow makes the sort order descending (z-a). Click next to see the next ten mailings, previous to see the last ten.
Viewing or Editing a Mailing
To view a mailing, click on the mailing title. You will be taken to the Mailings: Need Approval: Edit Mailing screen, where you can view the mailing, edit it, or save and test it.
Sending a Mailing
To send a mailing, click send now next to the mailing. Your message will be approved, and sent out immediately.
If you have multiple mailings with the same name and title, you will also have the option to send all of these mailings to be sent at the same time. Multiple mailings like this are created when you send a single message to multiple subsets or lists.
Testing a Mailing
Click save and test, or "test" next to a mailing. You will be taken to the Mailings: Test Mailing page.
Scheduling a Mailing
To schedule a mailing to be sent at a future time, click on Schedule next to the mailing. The Title, Subject, and Schedule Send Date will be displayed. To schedule the date and time the message should be sent out, enter the date and time in Schedule Send Date.
If you have multiple mailings with the same name and title, you will also have the option to schedule all of these mailings to be sent at the same time. Multiple mailings such as these are created when you send a single message to multiple subsets or lists.
Copying a Mailing
Click "copy" next to the mailing you'd like to copy. ListManager will show you the old title, and will ask you the new title you'd like. You might want to copy a mailing if you'd like to send it again at a future date.
Deleting a Mailing
Click "delete" next to the mailing you'd like to delete. ListManager will ask you if you're sure before deleting the mailing.
To send the sender a message why the mailing was rejected, select the mailing and click Delete with Feedback. You will be taken to the Delete with Feedback page, which allows you to tailor your response to each rejected mailing sender.
If you have multiple mailings with the same name and title, you will also have the option to delete all of these mailings at the same time. Multiple mailings like this are created when you send a single message to multiple subsets or lists.
Creating a Mailing
Click create new mailing to go to Mailings: New Mailing.
Download as a File
Click on the disk icon to download your messages in CSV format.
Approval Wizard
Approve or reject mailings quickly by using the Mailings: Approval: Approval Wizard (available from the Mailings: Approval menu page).
If you are approving (moderating) a discussion list (where members submit mailings to the list), the Approval Wizard helps you work quickly as you approve and delete mailings in the order in which they were submitted. You also have the option of deleting mailings with feedback so contributes know why their mailing was rejected.
If you are sending messages with international character sets, they cannot be approved using the Approval Wizard; they can only be approved from the Homepage. See Mailings: Need Approval: Edit Mailing: Message Body for details on this.
If you have several lists, the Approval Wizard also gives you an overview of your other lists to approve once you have completed approving messages for the list you're logged into.
Approval Summary
The Approval Summary shows you all the lists you have messages pending approval. You may click Overview to change lists and see the messages pending approval for that particular list. Or, click Approval Wizard next to the list to be taken directly to the Approval wizard for that list. The Approval Summary page may be book marked for easy reference.
More
1. Mailings
3. Mailings: Approval
1. Mailings: Need Approval: Edit Mailing: Message Body
2. Mailings: Need Approval: Edit Mailing: Message Header
3. Mailings: Need Approval: Edit Mailing: Recipients
4. Mailings: Need Approval: Edit Mailing: Schedule
4. Mailings: Mailing Status
1. Mailings: Mailing Status: All Outgoing Mailings by Date
2. Mailings: Mailing Status: Currently Active Mailings
3. Mailings: Mailing Status: Completed Mailings
4. Mailings: Mailing Status: Mail Queues
1. Mailings: Advanced Mailings
1. Mailings: Advanced Mailings: Triggered
2. Mailings: Advanced Mailings: Sequential
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