Mailings: Need Approval
The Mailings: Need Approval page shows you all mailings which are pending your approval to be sent. Approve or reject mailings quickly by using the Mailings: Approval Wizard (available from the Mailings main page).
If you are moderating a discussion list (where members submit mailings to the list), the Approval Wizard helps you work quickly as you approve and delete mailings in the order in which they were submitted. You also have the option of deleting mailings with feedback so contributes know why their mailing was rejected.
If you have several lists, the Approval Wizard also gives you an overview of your other lists to approve once you have completed approving messages for the list you're logged into.
The Mailings: Approval Summary shows you all the lists you have messages pending approval. You may click Overview to change lists and see the messages pending approval for that particular list. Or, click Approval Wizard next to the list to be taken directly to the Approval wizard for that list.
The Mailings: Approval Summary page may be bookmarked for easy reference.
Finding a Mailing
Ten mailings for the list are displayed in Mailings: Need Approval. To view more than ten mailings at a time, click on Show More. Repeatedly clicking on Show More will show greater numbers of mailings at a time.
You may change the sorting order of the mailings by clicking the up or down triangles next to ID, Title, or Subject. By clicking the top triangle, the sort order will be ascending (a-z); clicking the bottom arrow makes the sort order descending (z-a). Click on next to see the next ten mailings, previous to see the last ten.
Viewing or Editing a Mailing
To view a mailing, click on the mailing title. You will be taken to the Mailings: Need Approval: Edit Mailing screen, where you can view the mailing, edit it, or save and test it.
Sending a Mailing
To send a mailing, click on Send Now next to the mailing. Your message will be approved, and sent out immediately.
If you have multiple mailings with the same name and title, you will also have the option to send all of these mailings to be sent at the same time. Multiple mailings like this are created when you send a single message to multiple subsets or lists.
Testing a Mailing
Click on Save and Test, or Test next to a mailing. You will be taken to the Mailings: Test Mailing page.
Scheduling a Mailing
To schedule a mailing to be sent at a future time, click on Schedule next to the mailing. The Title, Subject, and Schedule Send Date will be displayed. To schedule the date and time the message should be sent out, enter the date and time in Schedule Send Date.
If you have multiple mailings with the same name and title, you will also have the option to schedule all of these mailings to be sent at the same time. Multiple mailings such as these are created when you send a single message to multiple subsets or lists.
Copying a Mailing
Click on Copy next to the mailing you'd like to copy. ListManager will show you the old title, and will ask you the new title you'd like. You might want to copy a mailing if you'd like to send it again at a future date.
Deleting a Mailing
Click on Delete next to the mailing you'd like to delete. ListManager will ask you if you're sure before deleting the mailing.
To send the sender a message why the mailing was rejected, select the mailing and click Delete with Feedback. You will be taken to the Delete with Feedback page, which allows you to tailor your response to each rejected mailing sender.
If you have multiple mailings with the same name and title, you will also have the option to delete all of these mailings at the same time. Multiple mailings like this are created when you send a single message to multiple subsets or lists.
Creating a Mailing
Click on Create New Mailing to be taken to Mailings: New Mailing
Download as a File
Click on the disk icon to download your messages in CSV format.
More
1. Mailings
3. Mailings: Need Approval
1. Mailings: Need Approval: Edit Mailing: Message Body
2. Mailings: Need Approval: Edit Mailing: Message Header
3. Mailings: Need Approval: Edit Mailing: Recipients
4. Mailings: Need Approval: Edit Mailing: Schedule
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